Topics include the following: • Inserting a table into a Word document • Working with table rows and columns • Adding and populating document headers and footers • Choosing a page orientation and paper size • Setting the page margins • Adding footnotes and endnotes In the previous chapter, you dealt with Word at the “tree” level of words, sentences, and paragraphs. But getting more out of Word also requires that you deal with the program at the “forest” level of pages and documents. This means you need to get familiar with Word’s page layout tools. Page layout refers to how text and paragraphs are laid out on each page, and it involves building tables, adding headers and footers, setting margin sizes, specifying the page orientation, choosing the paper size, and so on. This chapter shows you how to work with these and other page layout features.

Resize a column or table automatically with AutoFit. Select your table. On the Layout tab, in the Cell Size group, click AutoFit. Do one of the following. To adjust column width automatically, click AutoFit Contents. To adjust table width automatically, click AutoFit Window. In addition, the way a word-wrapped cell is printed won't always match what you see on screen. Take your example and change the font to Courier while leaving size at 11. As you can see, cell A1 appears to be given 1.5 extra lines.

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Building a Table Most Word documents consist of text in the form of sentences and paragraphs. However, including lists of items in a document is common, particularly where each item in the list includes two or more details (which means a standard bulleted list won’t do the job). For a short list with just a few details, the quickest way to add the list to a document is to type each item on its own line and press Tab between each detail. You could then add tab stops to the ruler (see Chapter 4, “Working with Text in Word”) to line up the subitems into columns. That works for simple items, but to construct a more complex list in Word, you can build a table, a rectangular structure with the following characteristics: • Each item in the list gets its own horizontal rectangle called a row. • Each set of details in the list gets its own vertical rectangle called a column.

• The rectangle formed by the intersection of a row and a column is called a cell, and you use the table cells to hold the data. In other words, a Word table is similar to an Excel worksheet or an Access datasheet. Insert a Table Although Word gives you no less than one-half dozen ways to build a table, you need to know only the most straightforward method. • Position the insertion point where you want the table to appear. • Click the Insert tab. • Click Table.

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• Click Insert Table to display the Insert Table dialog. >>>Go Further: Converting Text to a Table If you already have a list where each column is separated by a tab, comma, or some other consistent character, you can convert that list to a table. To try this out, first click within the list. Click the Insert tab, the Table command, and then Convert Text to Table. Word displays the Convert Text to Table dialog.

Adjust the Number of Columns and Number of Rows values, if necessary. If you separated your columns with a character other than a tab or comma, use the Other text box to type the character. Click OK to convert the list to a table.

Select Table Elements Before you can change the layout or formatting of a table, you need to select the part of the table you want to work with. Here are the techniques to use (note that, in each case, “Layout” refers to the table’s Layout tab, which appears to the right of the Table Design tab): • Select a cell—Select the cell and then click Layout, Select, Select Cell (or triple-click anywhere in the cell). • Select two or more adjacent cells—Select the top-left cell you want to include in the selection, then drag the mouse down and to the right to include the other cells. • Select a row—Click any cell in the row and then click Layout, Select, Select Row. • Select two or more adjacent rows—Select at least one cell in each row and then click Layout, Select, Select Row.