Step 1: Open the Microsoft Word document containing the table that is too large to fit on one page. Step 2: Click somewhere inside the table so that the Table Tools tabs appear at the top of the window. Step 3: Click the Layout tab under Table Tools.

Thankfully, there’s a much easier way to handle a table of contents if you’re using. Word can not only generate one for you based on styles you’ve applied to your document, it can also update things with the click of a button when your document changes.

No more spending your time tracking down and proofreading page numbers! You guys have no idea how happy that makes me, so let’s cover how to create a table of contents in Word 2016 for Mac. Step 1: Add Styles to Your Document Microsoft Word’s automatic table of contents generator relies on styles, which are special formats you apply to your document so that Word knows which parts of your text are headings, subheadings, paragraphs, and so on. Therefore, the first step to automatically generating a table of contents is to make sure that your document has the appropriate styles applied.

To start off, select your first chapter or heading by highlighting it in your document. Next, head up to the Word toolbar (or the “,” as Microsoft so adorably named it) and, from the Home tab, click the Styles button.

In the drop-down list that appears, select “Heading 1” to define your selected text as the first primary heading. Note that if your Word window is wide enough, you may see the style options listed directly in the toolbar instead of the “Styles” button. In this case, select the desired heading style directly or click the small downward facing arrow at the bottom of the list to expand all of the styles options.

If your document has sub-headings, select the first one and repeat the steps above, this time choosing “Heading 2.” Repeat these steps as necessary and you’ll end up with something like the screenshot below. Remember, you’re applying these styles to your actual document, not to a manually created table of contents you may already have.

In the screenshots, the text is omitted for simplicity. In your actual document, you’ll have paragraphs of text between each Chapter and Subheading. Step 2: Create a Table of Contents Once you’ve added all of your desired headings and subheadings, place your cursor in the location where you’d like your automatically generated table of contents to appear. For example, you may wish to insert a new blank page at the beginning of your document ( Insert > Blank Page from the Word toolbar). Once there, click the References tab in the toolbar. At the far left of the References tab you’ll see a button labeled Table of Contents.

Click it to reveal a drop-down list of the various ways that Word can format your table for you. Click one of the styles to choose it, and Word will automatically generate your in the location you specified. Step 3: Automatically Update Your Table of Contents The table created in the steps above will list the current names of your defined headings and subheadings, along with the current page number of each.

But here’s the great part of using this method: you can proceed to edit your document — add or remove headings, add text, change fonts and styles, etc. — and when you’re done, just head back to the References tab and click the “Update Table” button (shown with the red arrow in the screenshot below). Word will instantly update your table of contents to reflect all of the changes, including the updated page numbers for each entry. Just remember to keep applying heading styles as necessary when you modify your document and you’ll never have to worry that your chapter titles or your page numbers won’t match the table of contents.

I gotta admit that I’m not the biggest fan of Word, powerful though it is, but I like this feature a lot. Want news and tips from TekRevue delivered directly to your inbox? Sign up for the TekRevue Weekly Digest using the box below.

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I知 using MS Office 2000 and XP Pro. I知 continuing to add text to a Word table a former work mate had created. For some reason inside the border when I hit the return key, it double spaces, which takes more space. I noticed on the previous area of the table he created, the text is single-spaced.

Create usb boot disk for mac os sierra 10.12.6. When open the show/hide tool, I see an arrow symbol that does a 180-degree turn. I don稚 know what that arrow symbol means. When I see that symbol, the text is only single-spaced. How can I arrange the table so the text only single spaces when I hit return or another key?

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